How to Write a Report for the Boss by Jayne Thompson - Updated November 08, Whether you are an employee writing a report for your boss, or a business owner reporting to your general manager, the best tool is the "why-what-how" framework. Why are you writing this report? What information does the reader need to know? How are you going to present your recommendations or conclusions?
While nobody enjoys writing them, they can make or break your reputation not only for writing, but also for your work itself.
Spelling and grammar errors are common, even though automated spelling and grammar checking are readily available in word processing programs. Or is it some combination of these? If others want more information you can supply it later or include it in an appendix. Use either a few paragraphs highlighting the salient points, or a list of items highlighted by bullets.
Write and rewrite this page until it is as perfect as you can make it. Long sentences are difficult to follow, and the reader may lose interest part way through. Serif faces like this one are easier to read than san serif faces like this example. Times New Roman is always a safe choice.
Simple words can express complex subjects. You also run the risk that your audience will either not know the words, or will think you are putting on airs. Even if they are well educated, some may find it harder to follow your thoughts if they are not familiar with your words.
A bonus to a written report is that many people understand the written word better than the spoken word when it is not their native language. A written report also gives them more time to determine your meaning. Acronyms in particular can make a report almost unintelligible. The higher up the hierarchy your intended audience is, the more important it is that you use plain English, because the less likely they are to know the shorthand terms you use routinely.
If you must use an acronym, spell it out the first time, then show the acronym equivalent: Better yet, after you proofread it, have someone else or several people proofread it also.
The more eyes that look at your report the more likely errors will be caught. Even professional writers have their work reviewed before publication!
The next time you write a report, keep these points in mind, and you will stand out head and shoulders above your co-workers. Marianne Szabo lives in Dallas, TX. She has a BS in physics, an MBA, and works full-time selling materials for specialty batteries and fuel cells.
Szabo is also a freelance writer and editor of articles, reviews, and resumes. In addition to our online magazine, we offer a member directory and a dating service. If you share our enjoyment of Ayn Rand's novels, please sign up or log in to post comments.
To post comments, please log in first.In case you want to say thank you to your boss, writing the personal message to your evaluator would be a great option.
In this kind of letter you have a formal possibility to say thank you for the appreciation and for the attention.
remember that after each heading it is more effective to write a short sentence or phrase to INTRODUCE the list. See the example here. 4) Recommendation or Conclusion (use either one, depending on the subject/purpose of your report).
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